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F-CODE COMMUNICATION

This section explains how to enter a destination from the initial screen of normal mode.
EASY MODE

F-CODE COMMUNICATION

This function allows the machine to communicate with other machines that also support F-code. It enables exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) with other machines that support F-code communication. An F-code* is specified in each communication, enabling a higher level of security.

* F-code is a communication function based on the G3 standard of the ITU-T.

The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International Telecommunication Union (ITU), which coordinates global telecommunications networks and services.

How F-codes work

A fax that is transmitted with an F-code is received in the memory box of F-code communication in the receiving machine specified by the F-code (sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving machine, reception will not take place.
The products of other manufacturers may use different terms for "Sub Address" and "Passcode". If you need to contact the operator of another machine regarding sub-addresses and passcodes, refer to the terms used by the ITU-T in the table below.

The machine ITU-T
F-code polling memory box F-code confidential box F-code relay broadcasting function

Sub Address

SEP

SUB

SUB

Passcode

PWD

SID

SID

An F-code consists of a sub-address and passcode, and cannot be longer than 20 digits.

CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION

Before the F-code communication function can be used, special memory boxes must be created in "Settings".
Set the box name and F-code (sub-address and passcode) in each memory box, and store them.
After you have created a memory box, notify the other party of F-code communication of the sub-address and passcode of the box.
Items to be configured on the memory box are as follows:

  • Memory Box Name
  • Sub Address
  • Passcode
  • Recipient (only for F-code relay broadcast transmission)
  • Print PIN (only for F-code confidential reception)
To create F-code memory boxes:
Create in "Settings" - [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

To use the following F-code communication functions, F-code memory boxes must be created in your machine.

  • F-code confidential reception
  • F-code polling memory
  • F-code relay broadcast transmission

To use the following F-code communication functions, F-code memory boxes must be created in the other machine.
  • F-code confidential transmission
  • F-code polling reception
  • F-code relay request transmission

F-CODE DIALLING

When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialled. Check the F-code (sub-address and passcode) stored in the memory box in the other machine before you perform an F-code transmission. It is convenient to store an F-code (sub-address and passcode) together with the fax number in a one-touch key or group key.

To use the following F-code communication functions, your machine must dial the other machine.

  • F-code confidential transmission
  • F-code polling reception
  • F-code relay request transmission

To use the following F-code communication functions, the other machine must dial your machine.
  • F-code confidential reception
  • F-code polling memory
  • F-code relay broadcast transmission

If the destination machine does not have a passcode configured in the F-code, do not enter a passcode when dialling that machine.
Communication using the F-code (sub-address and passcode) is not available when dialling using a speaker or manual transmission.
To store and edit one-touch keys and group keys:
Select [Address Book] in "Settings".

F-CODE CONFIDENTIAL TRANSMISSION

By sending a fax to an F-code memory box (confidential) stored in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the PIN Code must be entered.
CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION

The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient before the fax is sent.
To create F-code memory boxes:
Create in "Settings (administrator)" - [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

CONFIDENTIAL TRANSMISSION USING F-CODES

Send a fax to a destination fax number after adding the F-code (sub-address and passcode).

If necessary, the F-code confidential transmission can be used in combination with a broadcast transmission or timer transmission. It is convenient to store this function in a program.
The F-code confidential transmission cannot be registered as a "Favourite" item.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Specify the destination.

  1. Tap the [Direct Entry] key.
  2. Enter the destination line number using the numeric keys.
  3. Tap the [Sub Address] key.
  4. Symbol "/" is entered.
  5. Enter the sub-address using the numeric keys.
  6. Tap the [Passcode] key.
  7. Symbol "/" is entered.
  8. Enter the passcode using the numeric keys.
  • If the sub-address and passcode are already registered, you can select a one-touch key as well.
  • If the passcode is omitted for the memory box of destination machine, you can skip Steps (4) and (5).

Tap the [Start] key.

Scanning of the original starts.
  • If you inserted the original pages in the document feeder tray, all pages are scanned.
  • A beep will sound to indicate that scanning and transmission have ended.
  • When you place the original on the document glass, scan each page one at a time.
  • When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended.
You can tap the [Preview] key to check a preview of the image before sending a fax.
For more information, see " CHECKING THE IMAGE TO BE TRANSMITTED". However, settings for this function cannot be changed in the preview screen.

CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION

When an F-code confidential fax received, the fax is stored in the memory box specified by the F-code. To check received faxes, enter the PIN Code.

  • Confidential faxes are automatically given priority in the print job queue.
  • The fax is automatically cleared from the memory box after being printed.
To print transaction report automatically when an F-code confidential fax is received:
In "Settings", select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings] → [Transaction Report Print Select Setting] → [Confidential Reception].
If you forget the PIN Code:
There is no way to use the machine to check a PIN Code that has been specified. Exercise care not to forget the PIN Code. Should you forget or need to verify the PIN Code, contact your dealer or nearest authorised service representative.

The machine rings and the fax is received.

A beep sounds when reception ends.

Tap the [Others] key, and tap the [Memory Box] key.

From the [Confidential] tab.

Tap the key of the memory box containing the confidential fax.

" " appears in the keys of memory boxes that have received faxes. The keys of memory boxes that have not received faxes are greyed out and cannot be tapped.

Enter the PIN Code using the numeric keys.

Take care to enter the correct PIN Code. If you make a mistake, a message will appear and you will return to the entry screen. You can tap the [Cancel] key to return to step 4.

Tap the key of the received data you wish to check, and tap [Check Image] on the action panel.

Displays the received data image.
To print the document, tap [Print] on the action panel.

POLLING RECEPTION USING F-CODES

This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine. Otherwise, polling reception will not take place.

  • Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code polling reception.
  • The receiving machine bears the telephone charges of the transmission.
  • If necessary, use the F-code polling reception in combination with a broadcast transmission or timer transmission. Only one polling reception with a timer setting can be stored at a time.
  • Polling multiple machines (serial polling) is not possible.
  • Make sure there is no original in the machine when using the F-code for the polling reception function.
  • The polling reception using the F-code cannot be registered as a "Favourite" item.

Tap the [Others] key, and tap the [Polling] key.

A checkmark appears on the icon.
After the settings are completed, tap the [Back] key.
To cancel the Polling setting:
Tap the [Polling] key to clear the checkmark.

Specify the destination.

  1. Enter the destination line number using the numeric keys.
  2. Tap the [Sub Address] key.
  3. Symbol "/" is entered.
  4. Enter the sub-address using the numeric keys.
  5. Tap the [Passcode] key.
  6. Symbol "/" is entered.
  7. Enter the passcode using the numeric keys.
  • If the sub-address and passcode are already registered, you can select a one-touch key as well.
  • If the passcode is omitted for the memory box of destination machine, you can skip Steps (4) and (5).

Tap the [Start] key.

Your machine will call the other machine and initiate reception of the fax.

SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION

When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code (sub-address and passcode) configured in your machine. Otherwise, transmission will not take place.
An original to be sent to the other machine using F-code polling communication must be previously scanned into an F-code memory box (polling memory) in your machine.

  • If other documents have already been stored in the memory box, the document is added to the previously stored documents.
  • By factory default, the document sent to the other machine will be deleted automatically.
To create F-code memory boxes:
Create in "Settings (administrator)" - [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Select settings for the original to be scanned and other functions.

You cannot set the Program, Timer, Transaction Report, Polling, and Document Filing.

Tap the [Others] key, and tap the [Memory Box] key.

Tap the [Polling Memory] tab.

Tap the folder of the F-code memory polling box.

Tap [Change Number of Times] on the action panel, and set the polling times.

To erase the original after its transmission, tap the [Once] key. To repeat transmitting an original, tap the [Unlimited] key. Change the settings as necessary. After the settings are completed, tap , and [Back] keys.

Tap the [Start] key.

Scanning of the original starts.
  • If you inserted the original pages in the document feeder tray, all pages are scanned.
  • When you place the original on the document glass, scan each page one at a time.
  • When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key.
You can tap the [Preview] key to check a preview of the image before sending a fax.
For more information, see " CHECKING THE IMAGE TO BE TRANSMITTED". However, settings for this function cannot be changed in the preview screen.

CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX

You can check the document stored in the F-code memory polling box.

A document in a memory box cannot be printed while the document is being transmitted. By factory default, the document sent to the other machine will be deleted automatically.

Tap the [Others] key, and tap the [Memory Box] key.

Tap the [Polling Memory] tab.

Tap the folder of the F-code memory polling box.

Tap [Check Image] on the action panel.

To print the document, tap the [Print] key.

DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION

Delete the document stored in an F-code memory polling box in order to be able to store a new document.

No original can be deleted from the memory box during communication.

Tap the [Others] key, and tap the [Memory Box] key.

Tap the [Polling Memory] tab.

Tap the folder of the F-code memory polling box.

Tap [Empty out Box] on the action panel.

If you tap [Check Image] on the action panel, you can check the image on the touch panel before it is erased.

Tap the [Yes] key.

The document is deleted, and you return to Step 2.
To cancel the document deletion:
Tap the [No] key.

RELAY REQUEST TRANSMISSION USING F-CODES

This function sends a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple destination machines.
When the destination machines are far from your machine, sending the fax to a relay machine that is close to the destination machines can help reduce telephone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce cost.

  • F-code (sub-address and passcode) and the destination in the F-code relay broadcast memory box of the recipient machine should be verified by the recipient in advance.
  • Before using this function, program the destination machines in the F-code relay broadcast memory box in the relay machine.
  • It is not necessary for the destination machines to support F-code communication.
  • Your machine (the machine that requests a relay broadcast transmission) only bears the cost of sending the fax to the relay machine. The relay machine bears the cost of sending the fax to each of the destination machines.
  • If necessary, this function can be used in combination with a broadcast transmission or timer transmission. It is convenient to store this function in a program.
When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. ("Receiving Date & Time Print" is disabled.)
To create F-code memory boxes:
Create in "Settings (administrator)" - [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
AUTOMATIC DOCUMENT FEEDER
DOCUMENT GLASS

Specify the destination.

If the sub-address and passcode are stored in the one-touch key, it is not necessary to take steps 3 to 6. Go to step 7.

Tap the [Sub Address] key.

Enter "/".

Enter the sub-address using the numeric keys.

Tap the [Passcode] key.

Enter "/".

Enter the passcode using the numeric keys.

If a passcode has been omitted in the memory box of the destination machine, it is not necessary to take steps 5 and 6.

Tap the [Start] key.

Scanning begins.
  • If you inserted the original pages in the document feeder tray, all pages are scanned.
  • A beep will sound to indicate that scanning and transmission have ended.
  • When you place the original on the document glass, scan each page one at a time.
  • When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key.
    A beep will sound to indicate that scanning and transmission have ended.
    When the relay machine receives the fax, it will automatically transfer the fax to the destination machines programmed in the memory box.
When you use the automatic document feeder to scan an original, you can tap the [Preview] key to check a preview of the image before sending a fax. For more information, see " CHECKING THE IMAGE TO BE TRANSMITTED

RELAY BROADCAST TRANSMISSION USING F-CODES

When your machine receives an F-code relay request transmission, the fax is received and stored in an F-code relay broadcast memory box in your machine.
Your machine then relays the fax to each of the destination machines programmed in the memory box. Transmission to the destination machine takes place automatically.

  • Prior to carrying out the operation, inform the requesting party, who you will communicate with using F-code relay request transmission, of the sub-address and passcode of the F-code relay broadcast memory box in your machine.
  • Program the destination machines in the F-code relay broadcast memory box when you create the box in your machine.
  • CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION
  • It is not necessary for the destination machines to support F-code communication.
  • The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay machine). Your machine bears the cost of sending the fax to each of the destination machines.
  • If both direct SMTP and other sending methods are added to the forwarding destinations, transmission will not take place.
When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. ("Receiving Date & Time Print" is disabled.)
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Version 03a / bp70m65_usr_03a_en

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