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REGISTER AN ADDRESS BOOK IN THE WEB PAGE

ADDRESS BOOK

Transmission destinations (contacts) such as fax and Scan to E-mail addresses, and groups of transmission destinations, can be stored in the address book. In setting mode, a list of stored contact and group information is displayed.
To edit a contact or group, select the name of the contact/group. To add a new contact or group, click the [Add] key.

Item Description

Type

Select the contact or group.

Search Number

Store a number that can be used to search for a contact or group.

Address Name

Store a name for an address.

Initial

Store an initial that can be used to search for a contact or group.

Category

Enter a category for a contact or group.

Register this Address to be added to the [Frequent Use] index.

Add a contact to the "Frequent Use" index.

Address Public Setting

Set whether the address will be shared with all users or only selected users. If you select [Select user], click the user selection buttons to select the users with whom the address will be shared.

Share also to the following group

When this function is enabled, you can select a previously stored group from the list below and share the address with that group.

E-mail

E-mail Address

To store a new address, select [New Address] and enter the address in the address entry field.

Global Address Search

To search for an address stored as a global address, click this key and select the address from the list.

File Type*

Select the file format used for a scanned image.

Black & white: Select the compression format used for saving black & white images.

Colour/Greyscale: Select the compression format used for saving colour/greyscale images. If the original is mainly text with a small number of colours, select "Reduce Colours" to scan with the appropriate settings and reduce the file size.

Set as Default used

Set an address as a default address.

Fax

Fax Number

To store a new fax number, select [New Address] and enter the fax number in the fax number entry field.

Global Address Search

To search for a fax number stored as a global address, click this key and select the fax number from the list.

Transmission Mode

Select the communication speed and International Correspondence Mode.

Set as Default used

Set an address as a default address.

Internet Fax

Internet Fax Address

To store a new address, select [New Address] and enter the address in the address entry field.

Global Address Search

To search for an address stored as a global address, click this key and select the address from the list.

Compression Mode

Set the compression format used for transmitted images.

Request Internet Fax Reception Report

Select whether or not you wish to receive a reception report by e-mail after transmission is completed.

Set as Default used

Set an address as a default address.

Direct SMTP

Direct SMTP Address

To store a new address, select [New Address] and enter the address in the address entry field.

Add Hostname or IP Address.

When the receiving machine is set to only receive e-mail from specific addresses, enter the specified specific e-mail address in the [Direct SMTP Address] text box. Select the "Add Hostname or IP Address." checkbox and enter the host name or IP address of the receiving machine in the [Hostname or IP Address] text box.

Example: When the e-mail address of the receiving machine is "user@sample_domain.com" and the IPv4 address is "192.168.123.45"

Enter "user@sample_domain.com" in the [Direct SMTP Address] text box and enter "192.168.123.45" in the [Hostname or IP Address] text box.

Compression Mode

Set the compression format used for transmitted images.

Set as Default used

Set an address as a default address.

FTP

FTP Address

To add a new address, select [New Address] and enter the address in [Hostname or IP Address].

Port Number

Set the port number used by the FTP server.

File Type*

Select the file format used for a scanned image.

Black & white: Select the compression format used for saving black & white images.

Colour/Greyscale: Select the compression format used for saving colour/greyscale images. If the original is mainly text with a small number of colours, select "Reduce Colours" to scan with the appropriate settings and reduce the file size.

Directory

Specify a directory in the FTP server to be used for transmission.

User Name

Enter a user name in the FTP server to be used for transmission.

Password

Enter the password associated with the entered user name.

Enable SSL/TLS

Use SSL/TLS to encrypt data before transmission.

Use PASV mode

Send data to an FTP server in PASV mode.

Enable Hyperlink to FTP server to be e-mailed

When sending data to an FTP server, send the data to the e-mail address that is specified in the hyperlink to the FTP server.

Set as Default used

Set an address as a default address.

Desktop

Desktop Destination

To add a new address, select [New Address] and enter the address in [Hostname or IP Address].

Port Number

Enter the port of the destination computer.

Process Directory

Specify the directory to which the data is be to sent.

File Type*

Select the file format used for a scanned image.

Black & white: Select the compression format used for saving black & white images.

Colour/Greyscale: Select the compression format used for saving colour/greyscale images. If the original is mainly text with a small number of colours, select "Reduce Colours" to scan with the appropriate settings and reduce the file size.

User Name

Enter a user name in the computer to be used for transmission.

Password

Enter the password associated with the entered user name.

Enable SSL/TLS

Use SSL/TLS to encrypt data before transmission.

Set as Default used

Set an address as a default address.

Network Folder

Network Folder Path

To store a new path, select [New Address] and enter the path in the path entry field.

User Name

Enter a user name in the computer to be used for transmission.

Password

Enter the password associated with the entered user name.

File Type*

Select the file format used for a scanned image.

Black & white: Select the compression format used for saving black & white images.

Colour/Greyscale: Select the compression format used for saving colour/greyscale images. If the original is mainly text with a small number of colours, select "Reduce Colours" to scan with the appropriate settings and reduce the file size.

Enable Hyperlink to Network Folder to be e-mailed

When sending data to a shared folder, send the data to the e-mail address that is specified in the hyperlink to the shared folder.

Set as Default used

Set an address as a default address.

* Depending on the model and upon installation of peripheral devices, High Compression PDF may be selected. When [OCR] is enabled, text in the scanned data is automatically recognized. For PDF, the text information is embedded in the PDF. For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

Category Setting

A category can be renamed for greater ease of use.
Delete the previously entered characters and enter a new name (up to 127 characters).
The factory default names are "Category 1" to "Category 32".

Language

Version 03a / bp70m65_usr_03a_en

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