Inbound Routing (Forwarding/Storing) Settings

Inbound Routing Settings

The fax and Internet fax received data can be forwarded according to the stored forwarding table.
When this function is enabled, you can also have the received Internet faxes forwarded to a specified e-mail address without printing them.

Table Registration

You can store or edit the data forwarding table that has the received data forward settings.
Up to 50 data forwarding tables can be stored.
A single forwarding table can store up to 500 sets of sender number and source address combinations.
Up to 1000 destinations can be stored in all data forwarding tables combined.

When you select the recipients from the address book, up to 1,000 recipients can be registered for e-mail and up to 400 recipients can be registered for network folder, FTP/Desktop, Internet fax, and fax.
When enter the recipients directly, up to 100 recipients can be registered for e-mail address, network folder, FTP/Desktop, Internet fax, and fax.

Item	Description
Table Name	Enter a forward table name.
Receive Line Select	Selects a data receive line. Factory default settings: All Enabled
Sender Address Setting	Select the sender facsimile number or the Internet fax address. Before you select a sender number or address, store the destination number or address. To forward all received data, select [Forward All Received Data]. Factory default settings: Forward All Received Data
Forward Condition 1/2/3	You can set the forwarding date and destination. Forward Condition: Set the data forwarding conditions. Day of the Week: Select a day of week to start data forwarding. Start Time: Set a time to start data forwarding. Completing Time: Set a time to end the data forwarding. Format for Forwarding: Select a format of forwarding data. Factory default settings: Forward Condition: No Forwarding, Day of the Week: All Invalid, Set Forwarding Time: Disable, Start Time: 00:00, Completing Time: 0:00, Format for Forwarding: TIFF(Multi)
Forwarding Destination List	Lists the addresses that can be set as the destination. Select a destination by setting it to .
Add (Selecting from Address Book)	Open the address book and enter a forwarding destination.
Add (Direct Entry)	Enter the destination name directly.
Set (Cloud Services)	Set the forwarding destination registered in the Cloud Forwarding Connector.
Forwarding Notification Settings	Set whether or not you want to be notified by e-mail when receiving data. Set whether or not you want to be notified by e-mail when receiving data. Factory default settings: Disable
Address of Notification Destination	Displays the address of the recipient of the notification.
Direct Entry	Enter the address to be notified. Enter an address of up to 1500 characters.
Global Address Search	Set the address from the global address.
Add to List	The address set in the Direct Entry/Global Address Search is registered in the “Address of Notification Destination” list.
Delete	Deletes the selected address.

Sender Address Registration

Stores new sender number or address to be used for inbound routing.

List name	Settings
Address to be Entered	Displays the entered sender number or address.
Fax Number	Enter a facsimile number to be stored as the sender. When you enter multiple sender numbers, separate them by a semicolon (;) or a comma (,). When you tap the [Global Address Search] key, the global address search screen appears.
Internet Fax Address	Enter an Internet fax address to be stored as the sender. When you enter multiple sender numbers, separate them by a semicolon (;) or a comma (,). When you tap the [Global Address Search] key, the global address search screen appears.
Delete	Deletes the selected sender number or address.
Add to List	Adds the entered sender number to the list.

Administration Settings

Stores the administration settings to be used for inbound routing.

List name	Settings
Inbound Routing	Sets the inbound routing function. When this function is enabled, document data that may contain personal information/privacy information will be forwarded to the destination registered in the forwarding table. Factory default settings: Disable
Disable Registration of Forward Table	Disables the registration of forward table. Factory default settings: Disable
Disable Change/Delete of Forward Table	Disables a change of forward table. Factory default settings: Disable
Disabling of Forward Condition Change	Disables a change of data forwarding conditions. Factory default settings: Disable
Print Style Setting	Sets a print style of received data. If you have selected the [Always Print] or [Save Only at Error] option, enter a file name. Factory default settings: Print at Error
Preset of Character	Set the characters added to the file name when a file is saved. When "Character 1" and "Character 2" are set in "File Naming No. 1 to No. 7", the set characters are added to the file name. Enter up to 64 full-width/half-width characters.
File Naming No.1 to No.7	Set the information included in the file name when saving a file. Factory default settings: No.1:Sender Name, No.2:Date & Time, No.3~No.7:None
If received from a contact registered in the address book, sender's name is changed to contact's name.	When the sender of the data is stored in the address book, the sender information is changed to the name stored in the address book. Factory default settings: Disable

Enable the [Inbound Routing] function.

Tap the [Administration Settings] from the menu.
Enable the [Inbound Routing] function from the setting screen.

Store the sender number or address.

Tap the [Sender Number /Address Registration] from the menu.
Enter the destination number or address that you wish to store.

If you wish to forward all received data, you need not store the sender number and address separately.

Store a forwarding table.

Tap the [Inbound Routing Settings] from the menu.
Tap the [Add] key on the displayed screen.
When the [Table Registration] screen appears, store the forwarding table.

Enable the stored forwarding table.

Tap the [Inbound Routing Settings] from the menu.
Set the forwarding table name that you wish to enable to

.
To specify forwarding conditions, select [Forward based on the Conditions of Forward Destination 1-3], and also select [Always Forward] or [Forward on Selected Day & Time]. If you have selected the [Forward on Selected Day & Time] option, you can set the forwarding date and time in advance.

Inbound Routing (Storage) Settings

Settings for Local Drive Storing of Received Data
An external account application can be added and controlled.
Configure settings for saving received faxes to the local drive.

Item	Description
Auto Storing of Received Data in Local Drive	Set whether received faxes are saved to the local drive. Factory default settings: Disable
Specifying Data to be Stored	Select which received faxes are saved. Select from line 1 and Internet Fax. Factory default settings: All Invalid
Specifying Stored Folder	Specify the folder in which received faxes are saved. Enter a folder name no longer than 32 full-width/half-width characters.
Sort Received Faxes by Date in Folders	Configure settings to have date folders created and received faxes saved to the folders by date. Factory default settings: Disable
File Format	Select the file format for inbound routing. Factory default settings: PDF
Print Style Setting	Configure print settings for received faxes. Print Also at Successful Storage: Save received faxes to local drive, and also print. Print Only at Storage Error: Print received fax when save fails. Store in Forward Error Box at Storage Error: When save fails, save the fax in the inbound routing error box. Factory default settings: Print Only at Storage Error
Preset of Character	Set the characters added to the file name when a file is saved. When "Character 1" and "Character 2" are set in "File Naming No. 1 to No. 7", the set characters are added to the file name. Enter up to 64 full-width/half-width characters.
File Naming No.1 to No.7	Set the information included in the file name when saving a file. Factory default settings: No.1:Sender Name, No.2:Date & Time, No.3~No.7:Off
If received from a contact registered in the address book, sender's name is changed to contact's name.	When Sender name of "File Naming" is enabled, you can change the sender name to a name in the address book. Factory default settings: Disable
Reception Notification Settings	Set whether notification is sent by e-mail when a fax is received. Factory default settings: Disable
Address of Notification Destination	Shows the address to which the notification is sent.
Direct Entry	Enter the notification address. Enter a maximum of 1500 half-width characters for the address.
Global Address Search	Select the address from the global addresses.
Add to List	An address directly entered or found by global address search is saved as the notification address.