Document Filing Settings

Condition Settings

Document filing settings are described below.
Tap the [Document Filing Settings] key to configure the settings.

Default Mode Settings

Specifies which mode, Sharing or Confidential, is used as the default mode when storing a file.
When [Confidential Mode] is selected, the [Confidential] checkbox is set toon the information screen for filing.

Factory default settings:

Sharing Mode

Sort Method Setting

Selects an order of display files stored in the Main Folder, Custom Folder, and Quick File Folder. Select one of the following settings:

File Name

User Name

Date

Factory default settings:

Date

Administrator Authority Setting

For files and user folders that have a password, this setting allows the administrator password to be entered instead of the password when accessing the file or folder.
Also, you can change the preset ratio if necessary.

Factory default settings:

All Invalid

Delete All Quick Files

Deletes all files from the Quick File folder except for protected files.
Delete
Tap this key to start deletion of all files immediately.
Delete quick files at power up.(Protected files excluded)
This is used to automatically delete all files in the Quick File Folder (with the exception of protected files) when the [Power] button is turned "On".

Factory default settings:

Enable

Batch Print Settings

Set whether or not the [All Users] key and the [User Unknown] key are prohibited in the user name selection screen when printing all files.

Factory default settings:

Selection of [All Users] is not allowed.:Enable, Selection of [User Unknown] is not allowed.:Enable

Print Order Setting for the Batch Print/Multi-File Print

Sets whether the files are ordered by date (newer/older) or by file name (ascending/descending).

Factory default settings:

Date (Dsc.)

Setting of store/delete after file print

Select whether or not to save or delete a file after printing.

Factory default settings:

Store

Default Setting of PDF Format for PC Browsing

You can set the initial file format of public PDF or the file for download which is created during execution of each job.
B/W, Compression Mode
Set the compression format for B/W,and the compression rate for Color/Grayscale.
For B/W, select from uncompressed, MH (G3), MMR (G4).
For Color/Grayscale, select the file compression ratio from Low, Medium, and High.
Settings during each job execution
When printer job is executed, you can specify to create a public PDF and to set the resolution of public PDF.

Factory default settings:

B/W:Compression Mode:MMR(G4) Color/Grayscale :Compression Ratio:Middle Printer:Disable, Apply the resolution at job execution:Disable, Resolution:200dpi×200dpi

Document Filing Control

This setting can be set on this machine. This setting is the same as the registration method of "Custom Folder".

Automatic Deletion of File Settings

Document filing settings are described below. Tap the [Document Filing Settings] key to configure the settings.
Time and folder settings can be configured to have files in specified folders (stored by document filing) automatically deleted at a specified time. Up to 3 settings can be stored to be automatically deleted.
The procedure for using this function is as follows:

1. Select [Setting 1], [Setting 2], or [Setting 3].
2. Set the time and date for automatic deletion.
3. Select the desired folder.
4. Specify whether or not protected files and confidential files are to be deleted.
5. Enable the stored settings.

Item	Description
Schedule	Select an automatic deletion cycle. Select from [Delete by Schedule], [Delete at Specified Time after Specified Days Have Elapsed] or [Delete after Specified Time Has Elapsed]. Delete by Schedule Every Day: Auto deletion every day at the specified time. Every Week: Auto deletion at the specified time on the specified day of the week. Every Month: Auto deletion at the specified time on the specified day of the month. Delete at Specified Time after Specified Days Have Elapsed The file is automatically deleted at the specified time after the specified number of days have passed since the file was saved. Elapsed date and time: Set the elapsed date and time. Delete time: Automatically deletes at the specified time. Delete after Specified Time Has Elapsed Delete on the hour after specified amount of time has elapsed from the time file was stored. 1 hour/2 hours/3 hours/6 hours/8 hours/12 hours Factory default settings: Delete by Schedule, Every Day
Folders	To select individual folders, select [Folder Select] and select any folder. To select all folders, including the folder currently being created, select [All Folders (Including folders registered hereafter)].
Delete Protected File	Enable this setting to include protected files in the deletion. Factory default settings: Enable
Delete Confidential File	Enable this setting to include confidential files in the deletion. Factory default settings: Enable

Delete Now

When this is executed with a folder selected, all files in the folder will be immediately deleted regardless of the date and time setting.

Executing automatic deletion during Auto Power Shut-Off.