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RECEIVING A FAX

This section explains how to enter a destination from the initial screen of easy mode.
EASY MODE

RECEIVING A FAX AUTOMATICALLY

When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically.

  • When fax reception is in progress, it is possible to reserve a transmission by performing the transmission in memory transmission mode.
  • FAX TRANSMISSION METHODS
  • The information indicator blinks in white from the start of fax reception until printing is completed. When output is delivered to the output tray, the indicator blinks until printing is completed and the output is removed from the tray.
  • To print received faxes, make sure that the required paper is loaded into the machine's paper trays. It is not necessary to load 8-1/2" x 11" (A4) paper and 5-1/2" x 8-1/2" (B5) paper in both the vertical ( ) and horizontal ( ) orientations. Differences in orientation are automatically adjusted when faxes are received.
  • When a fax smaller than 8-1/2" x 11" (A4) size is received, the size of the paper used for printing will vary depending on the orientation (vertical or horizontal) in which the sender placed the original.
  • If a print job such as the copy or printer function has already been executed when printing the received data, the first reserved job is printed before the received data.
  • Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper, out of toner, or a paper misfeed. The faxes will be printed automatically when the error condition is cleared. (If the paper has run out, add paper and tap on the touch panel.)
  • You can check current fax reception mode in the system area at the top of the screen.
  • To switch between auto reception and manual reception modes:
  • Select [System Settings] in "Settings (administrator)" → [Image Send Settings] → [Fax Data Receive/Forward (Manual)] → [Fax Settings] → [Receive Settings].
  • Distinctive Ring Detection
  • If multiple telephone numbers have been assigned to your telephone line, the number called can be identified by its ringing pattern. By using one number for voice calls and another number for faxes, you can tell which type of call you are receiving by the ringing pattern. You can set your machine to automatically receive faxes when your fax number is called by setting the pattern that corresponds to your fax number. In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings]→ [Distinctive Ring Detection].

The machine rings and fax reception begins automatically.

When reception begins, the information indicator blinks in white.
A beep sounds when reception ends.

The faxes are printed automatically.

When printing ends, the Information indicator turns off.
When the output tray is used for output, this blinks until the output is removed.
If a PIN Code entry screen appears:
A PIN Code is registered to print the received fax data. When the correct PIN Code is entered, the received fax is printed.
PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print)

How to check the fax reception mode

You can check current fax reception mode in the system area at the top of the screen.

RECEIVING A FAX MANUALLY

A fax can be received manually using the touch panel (manually).

To switch between auto reception and manual reception modes:
Select [System Settings] in "Settings (administrator)" → [Image Send Settings] → [Fax Data Receive/Forward (Manual)] → [Fax Settings] → [Receive Settings].

When the machine rings, tap the [Detail] key to change to normal mode, and tap the [Speaker] key.

When the [Speaker] key is tapped, the [Receive] and appears.
EASY MODE
  • To adjust the speaker volume, tap the key and adjust with the slider or keys.
  • If the received fax data remains unprinted, it will cause the fax memory to fill up, which may prevent some faxes from being received. When using this function, you should print the received data as soon as possible without leaving it in the fax memory.
  • You can view the remaining fax memory capacity on the fax mode base screen.

Tap the [Receive] key to receive a fax.

When printing ends, the Information indicator turns off.
When the output tray is used for output, this blinks until the output is removed.
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Version 03a / bpb550wd_usr_03a _us

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