SHARP

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Address Book

Transmission destinations (contacts) such as fax and Scan to E-mail addresses, and groups of transmission destinations, can be stored in the address book.
To edit a contact or group, select the name of the contact/group. To add a new contact or group, click the [Add] key.
For the procedure for storing contacts and groups using the machine's touch panel, see " ADDRESS BOOK SCREEN". In setting mode, a list of stored contact and group information is displayed.
This setting can also be made by general users.

    This setting can only be set on web pages.
Item Description

Type

Select the contact or group.

Factory default settings:
Contacts

Search Number

Store a number that can be used to search for a contact or group.

Address Name

Store a name for an address.

Group Name

Store a name of group.

Initial

Store an initial that can be used to search for a contact or group.

Category

Enter a category for a contact or group.

Factory default settings:
Category1

Register this Address to be added to the [Frequent Use] index.

Add a contact to the "Frequent Use" index.

Factory default settings:
Disabled

Address Public Setting

Set whether the address will be shared with all users or only selected users. If you select [Select user], click the user selection buttons to select the users with whom the address will be shared.

Factory default settings:
All.

Share also to the following group

When this function is enabled, you can select a previously stored group from the list below and share the address with that group.

Factory default settings:
Disabled

E-mail

E-mail Address

To store a new address, select [New Address] and enter the address in the address entry field.

Global Address Search

To search for an address stored as a global address, click this key and select the address from the list.

File Type*

Select the file format used for a scanned image. When [OCR] is enabled, text in the scanned data is automatically recognized.

If [Disabling of OCR] is set, OCR function cannot be used.

Factory default settings:
PDF

Black & White

Select the compression format used for saving black & white images.

Factory default settings:
MMR (G4)

Color/Grayscale

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:
Compression Ratio: Middle, Reduce Colors: Disabled

Set as Default used

Set an address as a default address.

Factory default settings:
Disabled

User Certificate

Displayed when S/MIME setting is enabled and one destination is selected when [Contacts] is set for the type. You can install and select the user certificate to be used.

Fax

Fax Number

To store a new fax number, select [New Address] and enter the fax number in the fax number entry field.

Global Address Search

To search for a fax number stored as a global address, click this key and select the fax number from the list.

Transmission Mode

Select the communication speed and International Correspondence Mode.

Factory default settings:
Transmission Speed: 33.6kbps, Transmission Mode: None

Set as Default used

Set an address as a default address.

Factory default settings:
Disabled

Internet Fax

Internet Fax Address

To store a new address, select [New Address] and enter the address in the address entry field.

Global Address Search

To search for an address stored as a global address, click this key and select the address from the list.

Compression Mode

Set the compression format used for transmitted images.

Factory default settings:
MH(G3)

Request Internet Fax Reception Report

Select whether or not you wish to receive a reception report by e-mail after transmission is completed.

Factory default settings:
Disabled

Set as Default used

Set an address as a default address.

Factory default settings:
Disabled

Direct SMTP

Direct SMTP Address

To store a new address, select [New Address] and enter the address in the address entry field.

Add Hostname or IP Address.

When the receiving machine is set to only receive e-mail from specific addresses, enter the specified specific e-mail address in the [Direct SMTP Address] text box. Select the "Add Hostname or IP Address." checkbox and enter the host name or IP address of the receiving machine in the [Hostname or IP Address] text box. Example: When the e-mail address of the receiving machine is "user@sample_domain.com" and the IPv4 address is "192.168.123.45" Enter "user@sample_domain.com" in the [Direct SMTP Address] text box and enter "192.168.123.45" in the [Hostname or IP Address] text box.

Factory default settings:
Disabled

Compression Mode

Set the compression format used for transmitted images.

Factory default settings:
MH(G3)

Set as Default used

Set an address as a default address.

Factory default settings:
Disabled

FTP

FTP Address

To add a new address, select [New Address] and enter the address in [Hostname or IP Address].

Port Number

Set the port number used by the FTP server.

Factory default settings:
21

File Type*

Select the file format used for a scanned image.

For PDF, the text information is embedded in the PDF.

When [OCR] is enabled, text in the scanned data is automatically recognized.

For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

If [Disabling of OCR] is set, OCR function cannot be used.

Black & White

Select the compression format used for saving black & white images.

Factory default settings:
MMR (G4)

Color/Grayscale

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:
Compression Ratio: Middle, Reduce Colors: Disabled

Directory

Specify a directory in the FTP server to be used for transmission.

User Name

Enter a user name in the FTP server to be used for transmission.

Password

Enter the password associated with the entered user name.

Factory default settings:
Change Password: Disabled

Enable SSL/TLS

Use SSL/TLS to encrypt data before transmission.

Factory default settings:
Disabled

Use PASV mode

Send data to an FTP server in PASV mode.

Factory default settings:
Disabled

Enable Hyperlink to FTP server to be e-mailed

When sending data to an FTP server, send the data to the e-mail address that is specified in the hyperlink to the FTP server.

Factory default settings:
Disabled

Set as Default used

Set an address as a default address.

Factory default settings:
Disabled

Desktop

Desktop Destination

To add a new address, select [New Address] and enter the address in [Hostname or IP Address].

Port Number

Enter the port of the destination computer.

Process Directory

Specify the directory to which the data is be to sent.

File Type*

Select the file format used for a scanned image. For PDF, the text information is embedded in the PDF.

When [OCR] is enabled, text in the scanned data is automatically recognized.

For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

If [Disabling of OCR] is set, OCR function cannot be used.

Black & White

Select the compression format used for saving black & white images.

Factory default settings:
MMR (G4)

Color/Grayscale

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:
Compression Ratio: Middle, Reduce Colors: Disabled

User Name

Enter a user name in the computer to be used for transmission.

Password

Enter the password associated with the entered user name.

Factory default settings:
Change Password: Disabled

Enable SSL/TLS

Use SSL/TLS to encrypt data before transmission.

Factory default settings:
Disabled

Set as Default used

Set an address as a default address.

Factory default settings:
Disabled

Network Folder

Network Folder Path

To store a new path, select [New Address] and enter the path in the path entry field.

User Name

Enter a user name in the computer to be used for transmission.

Password

Enter the password associated with the entered user name.

Factory default settings:
Change Password: Disabled

File Type*

Select the file format used for a scanned image.

For PDF, the text information is embedded in the PDF.

When [OCR] is enabled, text in the scanned data is automatically recognized.

For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

Black & White

Select the compression format used for saving black & white images.

Factory default settings:
MMR (G4)

Color/Grayscale

Color/Grayscale: Select the compression format used for saving color/grayscale images. If you select a PDF file format as the file format setting, you can select [Reduce Colors].

Factory default settings:
Compression Ratio: Middle, Reduce Colors: Disabled

Enable Hyperlink to Network Folder to be e-mailed

When sending data to a shared folder, send the data to the e-mail address that is specified in the hyperlink to the shared folder.

Factory default settings:
Disabled

Set as Default used

Set an address as a default address.

Factory default settings:
Disabled

* Depending on the model and upon installation of peripheral devices, High Compression PDF may be selected. When [OCR] is enabled, text in the scanned data is automatically recognized. For PDF, the text information is embedded in the PDF. For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format.

Category Setting

A "Category" can be set for an address. By setting a category for an address, the category can be used to filter addresses when searching for that address, making it easier to find the address.
Any name can be set for a category. By assigning distinctive names to categories, addresses can be easily sorted.
The factory default names are "Category 1" to "Category 32".

This setting can only be set on web pages.
Language

Version 03a / bpb550wd_usr_03a _us

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