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USING THE PRINT RELEASE FUNCTION

This section explains how to store jobs in the primary unit, and how to select and print jobs from a secondary unit.

If "Restrict Print Jobs" is enabled in the system settings and the function used is "Document Filing", the print release function cannot be used.
In addition, when the restriction action of "Restrict Print Jobs" is [Force Retention], even if print release is specified in the printer driver, the job will be saved in document filing.
Also, if the restriction action of "Restrict Print Jobs" is [Disable Jobs except Print Hold] and print release is specified in the printer driver, the printer job will be cancelled.

STORING A JOB IN THE PRIMARY UNIT FROM YOUR COMPUTER

When user authentication enabled in the machine, you must enter your user information (login name, password, etc.) in the settings screen of the printer driver in order to print.* For explanations of the settings, see " PRINTER FUNCTION".

* The user information that is required varies depending on the enabled authentication method. Check with the machine administrator for this information.

  • Check the paper size and paper type used for printing.
  • Select a paper size and paper type that are supported by the machine to be used.
  • If you select a non-supported paper size or paper type, you may not be able to print.

In a Windows environment

Open the printer driver properties window.

  1. Select the printer driver of the Primary Unit.
  2. Click the [Preferences] button.

Configure the print release function.

  1. Click the [Job Handling] tab.
  2. Select the [Print Release] checkbox .
  3. Enter user information as needed.
    4. For more information, see " Authentication Settings".
  • The print release function cannot be used at the same time as the document filing function.
  • You can change the number of copies at the time of printing.
  • If less than 10 MB is free in the storage area of the primary unit, the job will not be stored. Delete unneeded jobs and print again.

Select any print settings that are needed, and click the [OKOK] button.

Start printing.

In a macOS environment

In the application, select [Print] from the [File] menu. Make sure that the machine's printer name is selected.

Configure the print release function.

  1. Select [Job Handling].
    2. In macOS 13 and macOS 14, [Job Handling] is located under the "Printer Options" menu.
  2. Click [Retention].
  3. Select the [Print Release] checkbox .
  4. Click [Authentication] and enter your user information as needed.
    5. If user authentication is not enabled, this step can be omitted.
    For more information, see " Authentication Settings".
  5. Select any other print settings that are needed, and click the [Print] button.
  • The print release function cannot be used at the same time as the document filing function.
  • You can change the number of copies at the time of printing.
  • If less than 10 MB is free in the storage area of the primary unit, the job will not be stored. Delete unneeded jobs and print again.

Start printing.

PRINTING/DELETING A JOB STORED IN THE PRIMARY UNIT FROM A SECONDARY UNIT

This section explains how to print and delete a stored job from a secondary unit.

Tap the [Print Release] key on the Home screen.

  • A list of the jobs stored in the primary unit appears.
  • If the main power of the primary unit is not on, a message will appear and you will not be able to view the stored jobs.

Print or delete the selected job.

  1. Tap the job you want to print or delete. The checkbox is selected .
    2. You can select more than one job.
    You can select all jobs with the [Select All] key.
  2. Configure print settings.
    3. To delete the job from the primary unit after printing, select the [Print and Delete the Data] checkbox . (This step is no necessary when only deleting the job.)
  3. Start printing or deleting.
    4. If you are deleting the job, a confirmation screen will appear. Select [Yes] to delete.
A: Machine icon
The communication status with the primary unit is displayed. By tapping the machine icon, detailed information is displayed.
The number shown in the machine icon indicates the number of the primary unit.
B: Pull-down menu
Appears when the MFP group collaboration function is used. By selecting another MFP group in this pull-down menu, the print jobs of the other MFP groups are displayed.
    When user authentication is enabled, only the print jobs of the logged-in user appear.
  • If you selected a setting such as stapling that cannot be executed because the secondary unit does not have the necessary option, the setting will be disregarded.
  • If the selected job is a PS file, the job will only be printed if the secondary unit supports PS file printing.
  • To create print release icons on the home screen and allocate a group of print releases to each, a list of jobs in each group can be displayed with a one-touch operation.

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